Getting funded is one thing.
Staying funded means staying ready.™

Reconciliation is something you do. Readiness is something you maintain. Reconciliation is an important part of the process, but it isn't the whole process. A missing receipt, an undocumented expense, or an uncaptured program activity only becomes a problem later, when the books need to close, a report is due, or a funder asks. Readiness means those details were already handled.

No. Stay Funded 360 isn't designed to replace your accountant, bookkeeper, or accounting software. It fills the operational space around them. Your books may tell you that $4,800 was spent. Stay Funded 360 answers which funding source paid for it, which budget category it belongs to, where the supporting documentation is, what work it supported, whether it has been reconciled, and whether anything is still missing.

Yes, for the funding records those spreadsheets are holding together. Every expense is captured once, with its documentation, at the moment it happens, so there is no retyping of totals across separate Word and Excel files and no formula that can quietly break between a cover sheet and a sub-ledger.

Ready Alerts™ identifies missing documentation, incomplete records, approaching requirements, and items that need attention, while there is still time to handle them. It is how Stay Funded 360 surfaces a gap in the month it happens rather than in the week a report is due.

Ready Check™ reviews your funding records before reconciliation, reporting, monitoring, or an audit, so you can see what is complete and what still needs attention before anyone outside the organization looks at it.

Funding Trail™ follows the connection from funding to expense to documentation to reconciliation. It answers where a dollar came from, what it paid for, what proves it, and what work it supported, as one continuous record rather than four separate lookups.

As your team documents activity throughout the month, AI organizes that information into a monthly funding and program summary: an ongoing narrative of the work performed, the expenses incurred, and the activity the funding supported. At the end of the month you are not reconstructing the story from memory, because the numbers and the narrative stayed connected.

Ready Alerts™ flags it while the work is happening, and Stay Funded 360's documentation gate prevents a monthly packet from being generated until every expense has both an itemized receipt and proof of payment attached, so incomplete expenses can't slip through to filing.

Yes. Each funding source keeps its own budget, guidelines, expenses, documentation, and requirements, while leadership keeps visibility across the whole organization. Multiple contracts are supported on the Reconciliation + AI plan ($497/month), on top of everything in the single-contract Reconciliation plan ($297/month).

One click compiles the official Word cover sheet, Excel sub-ledger, and a merged filing PDF under 25MB. Because expenses arrive already documented and categorized, the packet confirms what is already there instead of rebuilding it. Team Pursuit Global in Detroit went from a 3-day manual ordeal to a 30-minute formality.

Every change, category assignment, and upload is timestamped and cryptographically logged for 7-year record retention, with a tamper-evident audit seal locking each record against post-filing alterations.